• Conveyancing Assistant

    Job Locations UK-Oxford
    Job ID
    Residential Property, Farms & Estates
    Temporary Full-Time
    Closing Date
  • About the Role


    We have an opportunity for an experienced Conveyancing Assistant to join our Residential Property, Farms & Estates team based in central Oxford to cover maternity leave starting in March 2019 for one year. The purpose for role is to provide an efficient and administrative support to the team, to ensure the department functions effectively and to enable the department to achieve its objectives. In addition the Conveyancing Assistant ensures that work done by the department complies with internal quality standards and external requirements.


    This is a fixed term maternity cover for 12 months starting in March 2019.


    Key Responsibilities


    Clients & Work

    • Manage an administrative workload under the guidance of a fee earner
    • Provide administrative support to fee earners including file-opening, telephone management, filing/ archiving, photocopying, email management, online portal management and dealing with post
    • Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions
    • Undertake basic legal processes, under supervision, such as obtaining relevant documentation, completing relevant forms and processing monies. Manage the post-completion process.
    • Build relationships with fee earners and clients through hard work and excellent levels of responsiveness to requests
    • Correspond with clients as necessary through telephone, email, letter and face to face. Adhere to CX in Law principles, providing excellent client service at all times
    • Deal with new enquiries for the department if fee earner is unavailable

    Growing the business

    • Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation
    • Attend RWK BD events where appropriate to provide support including greeting attendees, registering attendees and providing refreshments
    • Take an active part in promoting the firm through Social media channels such as Twitter, LinkedIn and Facebook
    • Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients. Be a super-user for the system
    • Build relationships with 3rd parties (such as agents, referrers, experts and other solicitors), under supervision, by acting as point of contact, responding to enquiries and building a good rapport
    • Participate in relevant firm wide and department training
    • Act as an ambassador for the firm at all times



    About You



    Skills & Experience:

    • Previous experience within a Conveyancing team is highly desirable
    • Legal qualifications are highly desirable although experience is more important
    • Excellent organisational skills and attention to detail
    • Customer focused



    • Positive Attitude to Work- Approaches work with positivity and energy and thrives in a busy environment.
    • Effective Communicator- Clearly conveys information and ideas through the relevant media. Speaks in Plain English.
    • Self Aware- Recognises personal strengths and weaknesses and uses that knowledge to interact positively with others. Maintains a professional impression.
    • Team Player- Actively participates as a member of a team. Develops and maintains relationships with others.
    • Resilient- Functions effectively under pressure and handles difficult circumstances in a manner that is acceptable to others and Royds Withy King.
    • Open to Change- Receptive to new ways of working with the ability to be flexible in approaching tasks and problems.



    About Us


    Royds Withy King is a UK Top 100 law firm with robust commercial, private client, personal injury and clinical negligence practices. It has the combined expertise of over 500 staff across offices in Bath, London, Oxford and Wiltshire and is a founding member of the international network of independent law firms, Interleges.


    Royds Withy King uses its experience to put clients ahead of the curve and places client relationships at the heart of everything it does. Royds Withy King achieved eight top tier rankings in The Legal 500 2017 and 39 lawyers were ranked as ‘Leaders in their Field’ in Chambers & Partners UK 2018, both leading guides to the law.

    The firm is proud to be ranked for the last five years as a Sunday Times 100 Best Company to Work for. Royds Withy King also received a three star ‘extraordinary’ accreditation from Best Companies in 2017 – one of just six UK law firms to have done so.

    For further information about Royds Withy King, visit roydswithyking.com, follow us on Twitter @RoydsWithyKing or read our latest news and views on LinkedIn.




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